Sesquicentennial Steering Committee Agenda
Thursday- June 22, 2017 at 7:00PM
78 Main Street, 3rct Floor Conference Room B
1. Call to Order
2. Minutes to be Approved:
A. May 4, 2017. Adjourned at 8:06PM
3. STATUS OF APPROVED LEGACY GIFTS
A. $3,629 Approved for 6' wide previously detailed Sesquicentennial Granite Bench.
i. Swenson Granite Bench and Monti & Sons delivery & installation to cost $3,415.
1. Approve use of the remaining $214 to pay for concrete footing
ii. Ready for delivery mid-July with actual delivery & installation coordinated by DPW.
B. $1,000 Approved for Legacy Tree near Sesquicentennial Bench in front of new DPW/PHQ.
i. DPW will arrange & plant Legacy Tree and another memorial tree. Planting could be latter than burying of two Time Capsules & installation of Sesquicentennial Bench.
C. $4,999 Approved for 4' by 24' Town Meeting Banner (specs below) and Hooks.
i. Working direct with owner of manufacturer New England Flag and Banner ("NEF&B".)
ii. Guaranteed 12 month useful life. In order to last many years (maybe 50 to bicentennial) no longer going with one banner with Velcro attachments for two months, time, & dates times two. New order: two Town Meeting Banners. One for May and its seven Velcro dates x2 and one for November and its seven dates x2.
1. Cost for these two Town Meeting Banners both set for Monday 7:30PM could bring cost to $6,400. ($2,000 per banner. Velcro attachments $85 each.
2. Additional detail and update provided at meeting.
3. Approve $1.401increase to $6,400 for this legacy gift.
iii. Update: permanent eye-bolts in exterior masonry walls remains an issue.
iv. Suggest installation of permanent eye-bolts days before delivery then test hanging at time of delivery.
D. $2,999 Approved for replacement of Veterans' Honor Roll in Town Hall. Printed lists to be adhered to either PVC or aluminum then applied to vinyl backing.
i. ETA for ensuring accuracy of list?
ii. Vendor Sign Logic hopes to install within four weeks of getting accurate list. iii. Expected final cost still under $3,000.
E. $1,599 Approved for Copied Mural & Plaque to be placed in HHS Library.
i. Vendor Sign Logic has installed. Final cost $1,500.
4. Additional Legacy Gifts:
A. Repair & Repaint Chamber Message Board. Estimated cost?
B. Revisit $4,999 Approved, then suspended, for Seasonal Light Pole Banners & Brackets in conjuncture with establishment of a BID district encompassing South Street and Main Street from High Street to Wood Square Rotary. (Business Improvement District: "BID")
5. The Sesquicentennial Light Pole banners were put back up as planned.
A. Do we need to create a small working group to develop Light Pole use plan to advance to appropriate boards and committees ifwe a] want 150 banners repeatedly used and b) approve the go ahead for Seasonal Light Pole Banners & Brackets?
6. All things Money Matters:
A. Treasurer's Report- Cash Source and Use Report.
7. Continue suspending Sesquicentennial Steering Committee meetings until there are matters needing approval.